Service Steps
1. Access the Tamam System.
2. Log in using your university account or the National Single Sign-On service.
3. Select New Correspondence from the main menu.
4. Select New Internal Circular.
5. Choose the circular creation method:
• Using a Template.
• With File.
6. Select the approved template or upload the circular file.
7. Enter the required metadata, including:
• Sending entity.
• Sender’s name, if required.
• Receiving entity or entities.
• Recipient’s name, if required.
• Copied entities or users.
• Circular subject.
• Document date and due date.
• Privacy, importance, and priority levels.
• Circular type and reference number.
• Document type, classification, and storage plan.
8. Add text, notes, comments, and tags, if required.
9. Add supporting attachments and documents.
10. Link the circular to previously registered correspondence when a relationship exists.
11. Add information about unarchived physical items, if applicable.
12. Review the mandatory fields and verify the information.
13. Select the appropriate action:
• Save: Save the circular in the editing folder without generating a barcode.
• Register: Register the circular and generate a barcode and serial number.
• Send: Send the circular to the selected internal entities.
14. Select Prepare for Signature if the circular requires a signature:
• Create one PDF copy.
• Or create a separate PDF copy for each receiving entity.
15. Use Restore Original Mail to retrieve the original version after preparing the document for signature.
16. Select Finish to archive the circular after completing its procedures.
Register Internal Circular
This service enables authorized employees to create and register circulars exchanged between internal university entities through the Tamam System. Circulars can be created using an approved template or an existing file. Users can select the receiving entities, add attachments and notes, and then register, send, or prepare the circular for signature.
• The beneficiary must be an employee authorized to use the Tamam System.
• An active university account.
• Permission to create and register internal circulars.
• The sending and receiving internal entities.
• The circular subject, type, and due date.
• Privacy, importance, and priority levels.
• An approved template or circular file.
• Supporting attachments and documents, if applicable.
• An internet connection and a modern web browser.
| File Name | File Type | Size | Action |
|---|---|---|---|
| userGuideAR.pdf |
File
|
6.3 MB
|
Download |