Service Steps
1. Access the Diwan Portal.
2. Log in using your university account or the National Single Sign-On service.
3. Select the Committees and Councils System.
4. Open the required committee from the home page or the My Committees menu.
5. Go to the meetings list.
6. Select the approved meeting to be archived.
7. Open the meeting details.
8. Review the minutes and verify that the meeting status is Approved.
9. Click Archive.
10. The meeting is automatically transferred to the committee archive.
11. The meeting can later be accessed from the Archive screen.
12. The minutes, topics, decisions, and voting results can be reviewed and printed as a PDF when required.
Archive Meeting
This service enables the committee chairperson to archive a meeting after its minutes have been officially approved. The meeting is transferred to the committee archive, where its minutes, topics, discussions, decisions, and voting results can be accessed when required.
• An active university account.
• The user must be the committee chairperson.
• The meeting must exist within the committee.
• The meeting minutes must be officially approved before archiving.
• The meeting topics, discussions, decisions, and voting results must be completed.
• An internet connection.
• A recent version of Microsoft Edge or Google Chrome.