Service Steps
1. Access the Diwan Portal.
2. Log in using your university account or the National Single Sign-On service.
3. Select the Committees and Councils System.
4. Click Meeting Approvals on the home page.
5. View the list of minutes submitted for review and approval.
6. Search for specific minutes using the transaction number, if required.
7. Review the displayed meeting information, including:
o Transaction number.
o College or submitting entity.
o Committee name.
o Committee chairperson.
o Sender’s name.
o Submission date.
8. Click Preview Meeting next to the required minutes.
9. Review the meeting details, including:
o Meeting topics.
o Discussions.
o Decisions.
o Voting results.
o Notes.
o Attachments.
10. Return to the minutes list after completing the review or proceed with the approval action if authorized.
View Meeting Minutes
This service enables users assigned as minutes approvers to view meeting minutes submitted for review. Users can review the committee information, meeting topics, discussions, decisions, voting results, notes, and attachments before taking an approval action.
• An active university account.
• The user must be assigned as a minutes approver.
• The meeting minutes must have been submitted to the user for review and approval.
• The transaction number is required when searching for specific minutes.
• An internet connection.
• A recent version of Microsoft Edge or Google Chrome