Register Internal Correspondence

Service Steps
1.    Access the Tamam System.
2.    Log in using your university account or the National Single Sign-On service.
3.    Select New Correspondence from the main menu.
4.    Select New Internal Correspondence.
5.    Choose the correspondence creation method:
•    Using a Template.
•    With File.
•    Without File.
6.    Select the template or upload the file when using either option.
7.    Enter the required metadata, including:
•    Sending entity.
•    Sender’s name, if required.
•    Receiving entity.
•    Recipient’s name, if required.
•    Copied entities or users.
•    Correspondence subject.
•    Document date and due date.
•    Privacy, importance, and priority levels.
•    Document type, classification, and storage plan.
8.    Add text, notes, comments, and tags, if required.
9.    Add supporting attachments and documents.
10.    Link the correspondence to previously registered correspondence when a relationship exists.
11.    Add information about unarchived physical items, if applicable.
12.    Review the mandatory fields and verify the information.
13.    Select the appropriate action:
•    Save: Save the correspondence in the editing folder without generating a barcode.
•    Register: Register the correspondence and generate a barcode and serial number.
•    Refer: Forward the correspondence to an internal entity or employee.
•    Send: Send it directly to the selected internal entity.
14.    Select Prepare for Signature if the correspondence requires a signature.
15.    Complete the workflow assigned to the correspondence.
16.    Use Restore Original Mail to retrieve the original version after preparing the document for signature.