Service Steps
1. Access the Diwan Portal.
2. Log in using your university account or the National Single Sign-On service.
3. Select the Committees and Councils System.
4. Open the required committee from the home page or the My Committees menu.
5. Click Add New Meeting.
6. The meeting number is generated automatically by the system.
7. Select the meeting date using the calendar.
8. Enter the meeting time and duration, such as 10:00 AM to 12:00 PM.
9. Enter the meeting location.
10. Enter the opening text of the minutes, including a brief description of the meeting’s objectives and importance.
11. Enter the closing text of the minutes, including concluding points, recommendations, or decisions.
12. Review the information and ensure that all required fields are completed.
13. Click Save to create the meeting.
14. The meeting appears in the Meetings/Sessions List with a Draft status.
15. Agenda topics can then be added before publishing the meeting.
Create a New Meeting
This service enables authorized users to create a new meeting for a committee or council through the Committees and Councils System. Users can specify the meeting date, time, and location and add the opening and closing text of the minutes before adding agenda topics and publishing the meeting to members.
• An active university account.
• The user must hold an authorized committee role: Committee Chairperson, Vice Chairperson, Committee Secretary, or Committee Rapporteur.
• An existing committee or council in the system.
• The meeting date, time, and location.
• Prepared opening and closing text for the meeting minutes.
• An internet connection.
• A recent version of Microsoft Edge or Google Chrome